Internal Policies

  • Alcohol/Drug policy • No student shall do the work of the student publication under the influence of any illegal substance or under the influence of alcohol. The SM office is a place of work, and, therefore, students are expected to behave in the same manner as one would in a professional office. Even over-the-counter and prescription medicines may have detrimental effects on one’s ability to perform in a professional capacity and should be avoided or managed with a doctor’s care in such a way to limit such effects.

Any student who is suspected of abusing a controlled substance while doing any kind of work for The SM will be asked to leave and will receive an automatic formal reprimand. Repeated violations of the drug and alcohol policy will result in termination from The SM staff, report to other school authorities for further action, and, in extreme cases, may result in contact with appropriate legal authorities.

 

Staff Discipline:

  • WARNING NOTICE — A written document from the EIC that notifies the staffer of the job-related infractions, and lists resulting consequences for additional infractions. The following infractions may result in a formal warning notice:
  • failure to meet an established deadline
  • failure to perform office hours as established without a legitimate excuse
  • failure to attend mandatory staff meetings without a legitimate excuse

Legitimate excuses include death of a family member/friend, hospitalization, contagious illnesses, doctor’s appointment or jury duty. The Editor-in-Chief must be provided with documentation of the aforementioned. Editors will be given 24 hours after the missed meeting or office hours to provide documentation.

  • NOTICE OF SUSPENSION FROM STAFF — A written document from the EIC, usually issued after one or more written warnings have been issued, which notifies the staffer of suspension from the staff for a specific period of time not to exceed three weeks. During this time, the staffer will not be awarded any assignments, nor will the staffer be paid. During the term of the suspension, the staffer and the EIC or editorial board are encouraged to meet and to discuss the reasons and rationale for the suspension. Once a suspension has been lifted, the staffer may again resume normal staff duties.
  • EXPULSION FROM STAFF — A written document from the EIC, issued as a last resort only after the staffer has been given written warnings and suspension(s) notices, which terminates a staff member from affiliation with the student media web site.
  • EXTRAORDINARY SUSPENSION — In a few, exceptional cases, the EIC has the authority to immediately suspend a staff member without issuing a formal warning. These instances include, but are not limited to, the following infractions:
  • Plagiarism
  • Maliciously falsifying a news report
  • Maliciously misrepresenting the student media web site
  • Theft of student media web site property
  • Malicious destruction of student media web site property
  • Acceptance of money or other special considerations in exchange for favorable news coverage or a promise of news coverage
  • Getting suspended from LCC or receiving any other discipline from LCC that makes it impossible for the staffer to do his or her job
  • This procedure does not apply to the Advertising Staff, which report directly to the faculty adviser

 

CONFIDENTIALITY — A disciplinary action is considered a personnel action and, thus, is confidential. When the EIC issues a written reprimand, the EIC must retain a file copy of the reprimand and is advised to have the reprimanded staffer sign the file copy of the reprimand as an acknowledgment of its receipt. In keeping with the SM’s ongoing effort to reduce student media waste, this can be done electronically, with the staffer sending a return email acknowledging receipt of the reprimand.

A staffer may file an appeal with the faculty adviser about the EIC’s decision regarding suspension or expulsion from the staff.

  • At no time will the adviser consider an appeal of written warnings.
  • The reprimanded staffer must file this appeal in writing with the adviser within a reasonable time following the EIC’s actions. No appeals filed more than a week after the EIC’s actions will be considered.
  • The adviser will arrange a meeting between the EIC and the reprimanded staffer to discuss the EIC’s actions, and seek to adjudicate any disagreement.

Subsequently, the media adviser will issue a written opinion. The decision of the adviser in this matter will be considered final.

All staff members are reminded that acceptance of a contract binds them to the responsibilities outlined in their job descriptions. Please be sure to read your contract, understand your obligations, and live up to them. Students should not accept jobs at the SM if they know that they will be unable to fulfill all of the responsibilities in their job descriptions because of conflicts with classes, work-study, extra-curricular activities or outside employment. Exceptions may be made for certain job requirements, but only with the approval of the editor-in-chief and the Adviser before the beginning of the semester. Failure to fulfill the requirements of the job contract may result in serious consequences or termination. Student editors who are terminated will lose their tuition stipend on a pro-rata basis.

All paid staffers are expected to assist equally in distributing the student media web site each edition.

Our Process Producing a student media web site is an organic process that requires each staff member to fulfill his or her individual duties. What follows is an explanation of the procedure followed by the SM.

Workflow A workflow table will be created by the Editor-in-Chief each month and made available to the staff through Google Drive. The table shows the workflow for all stories.

The editing process: • Writer submits a story to the section editor by the deadline.

  • The corresponding section editor will edit that story, working with the writer to improve the writing and fill any fact holes and log it on a work flow chart.
  • They will then share the story/document with the Editor-in-Chief.
  • The Editor in Chief will edit the story and sign off on the workflow chart. Then, he or she will share the

 

story/document with the Copy Editor.

  • The Copy Editor will make edits and run the story through copyscape.com, or any other tool is being used to check for plagiarism. The Copy Editor will also check names throughout the story. He or she will sign off on the workflow chart and re-share the story/document with the Editor-in-Chief, who will do a final sign off and then share the document/story with the Web Editor.
  • No story should be re-edited after the Editor-in-Chief has signed off on it and shared it with the Web Editor.

Note:

  • In the case that the Editor-in-Chief is the original writer, he or she will post his or her story/document and share it with another editor. The process will be the same.
  • When section editors write stories for their own section, they will find other section editors to edit them.
  • Deadlines for edits and document shares will be on the Calendar and/or announced via another medium to the editors.
  • Web deadlines shall follow a pattern announced at the beginning of each semester.

 

Meetings • The entire staff must attend staff meetings.

  • The following meetings will take place regularly throughout each semester.
  • Interest Meetings (called periodically, and advertised ahead of time).
  • Once notifying the EIC or the adviser, a member of the staff may be excused from a meeting for extreme emergencies, religious purposes, or family death.

Deadlines It is the responsibility of the editors to create a calendar at the beginning of each semester, outlining the following:

  • Editors Meetings (once a week).
  • The dates and times of all general and editors meetings, including the story planning meeting.
  • The due date for the story budget (lede and nut graph).
  • The journalism class deadlines, which are different from the production deadlines and will be supplied by the adviser for the classes he or she teaches.
  • The invoice deadline and payday each month. THIS POLICY IS PRIMARILY A YEARBOOK CONCERN.
  • Deadlines may be extended on an individual basis due to special circumstances specific to a story or writer, to be determined by the section editors in consultation with the EIC and in the case of JOU students taking classes taught by the adviser, by the adviser, in consultation with the section editors and EIC.
  • Last-minute stories may be assigned by the section editors, in consultation with the EIC, in the case of breaking news only. In such cases, the photo, web and lay-out editors will be advised. Every effort will be made to accommodate last-minute stories in such cases, but all editors must be aware that the SM is a monthly student media web site with weekly web updates.

The layout, ad and publication deadlines will not be moved under any circumstances. Since the SM does not own presses, stopping them is not an option.

The hiring process The Editor in Chief for the upcoming semester will be selected by the adviser no later than halfway through the semester. FOR THE 2019-2020 THE ADVISERS WILL SELECT THE STAFFS, HOWEVER, IN THE FUTURE, THE SM MAY USE THIS MODEL.

 

It is the responsibility of the editors to schedule interviews with applicants and promote this process in the middle of each semester.

Applicants must submit: at least 3 published clips, a resume and relevant portfolio

This chart represents the people who will be involved in the interview process for each position

 

TITLE Section Editor Copy Editor Photo Editor Graphic Design Web Advertising
Faculty adviser X X X X X X
Editor-in-Chief X X X X X X
Section editor X X X X X X
Section editor X X

 

Here is a quick rundown on restorative justice: http://restorativejustice.org